Whether you assess your company’s online reviews every day or have not even bothered to maintain your Yelp record, you’ll make sure possible customers are studying what others are saying about you online. In a nutshell, positive testimonials are a highly effective way to push customers and customers to your business.  How you go about dealing with negative online reviews and reputation management is an integral component of a small business.

However, many small business owners just dismiss online review websites because they are terrified of having a poor review.

Odds are low, but poor reviews do occur.

Here are the dos and don’ts of managing online reviews that are negative.

The “Don’ts” of Dealing With Negative Online Reviews

If a lousy review is plaguing your business, below are a few techniques not to go about managing the circumstance.

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1. Get defensive.

It is natural to get angry whenever someone criticizes your small business, particularly in case you feel that the criticism is unfounded. You attempt to conduct your company as much as possible, thus a poor review may feel like an assault.

But reacting in anger isn’t good–and may perhaps spiral into a nightmare that is viral. No small business owner wishes to be the gullible entrepreneur that could not handle negative opinions.

Should you feel as if the situation was an entire miscommunication, it may be tough to sound really apologetic and not defensive.

2. Ignore it.

To begin with, the reviewer will feel totally justified in their rage since you are not addressing the matter.

Secondly, other clients and prospective clients will begin to wonder in the event that you truly care, or even if they could anticipate exactly the identical brush-off should they have a lousy encounter.

Becoming unresponsive on a poor review may signal to future and current customers that you truly don’t care about customer support, and scenarios such as these are not all that rare for your industry.

3. Get hauled into an internet battle.

However polite your first answer may be, you might encounter a troll who only needs to keep whining online.

If your discussion threatens to escalate in a market of name-calling, simply re-state that you are pleased to resolve the matter and ask somebody to contact you offline. Other readers are going to realize that you’re being fair and the troll is not. But should you engage with a person who only wants to select a fight, other superior clients may think you are just as insignificant as the complainer.

4. Beg for favorable testimonials to conceal the unwanted ones.

If you fall prey to “do not” #2 and dismiss a drawback, make certain to keep away from “do not” #4–concealing negative testimonials by begging clients to provide you with favorable ones.

The top reviews for your company are those composed of clients who have been inherently compelled to gush about how great your company is. Therefore, in the event that you need to pull teeth to get folks to say fantastic things about your organization, it will not sound genuine in your inspection pages. And if you’re requesting testimonials to conceal negative ones, then clients will know what is up. Whether there are a lot of fake-sounding favorable testimonials sprinkled between genuinely negative ones, then chances are the clients will take the unwanted ones to center.

Thus, you know what things to avoid when it comes to internet reviews–that is the simple part.  These are sound methods of dealing with negative online reviews.

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The “Do’s” of Dealing With Negative Online Reviews

1. Acknowledge the matter and apologize.

The same as in real life, most clients who whine about the internet simply would like to get heard. Prior to trying to reach the base of the issue, it is vital to empathize with them apologize without endangering them.  Prove that you regret that a client did not depart from your company on a favorable note.

When you do apologize and clarify the matter, you could change a client’s head and flip the negative into a positive! In reality, 33 percent of negative reviews on Yelp turn favorable once you have some opportunity to react to the angry customer.

2. Tactfully promote a favorable image of your company.

Without sounding like you are contradicting that the guest, communicate why her or his experience is infrequent insincere and non-condescending language.

If it feels normal, include a few of your company’s strengths in your own reply. Replies can be an excellent way to reverse the script and frame your company in a favorable light–although making the consumer feel heard.

3. Be authentic and private.

You don’t ever need to come off as you are providing a canned reaction.

In regards to responding to negative testimonials, sincerity is vital. The simplest means to become true is to reach out to your client on an individual level.

4. Take it Offline

To prevent an internet exchange that everybody can view, you always need to try to leave a true, thought-out public opinion and take the discussion of this problem offline.

Our objective is for each visitor to leave feeling pleased with the encounter [promotes positive picture ]. Please phone or email me at [contact info ] so that I can solve this problem to your satisfaction”

If it feels appropriate, taking the problem off demonstrates that you are fully ready to deal with this scenario –and you are not just apologizing to get a series.  Following the appropriate steps of dealing with negative online reviews will make your business prosper.

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The Largest “Do” of All

If you regularly receive negative reviews or if plenty of reviews cite exactly the exact same criticism–for example slow service on your restaurant or inadequate choice on your shop –up something. This is not only a one-off blip.

Consistently negative testimonials imply that it is time to create a shift. Consider it free marketplace study!


Interested to learn more about dealing with negative online reviews, starting a business or growing a business in Santa Barbara? Contact us today for your free business consultation! Call Santa Barbara Entrepreneur at our Impact HUB location (805) 633-0877.